Free hiring template

Hiring Process Plan Template

Set the role, market, scorecards, questions, communications, review points, and decision date before the process begins.

Download editable Markdown template (hiring-process-plan.md)

Plan details

  • Role:
  • Market and work location:
  • Employing entity:
  • Hiring owner:
  • Hiring team:
  • Application opening date:
  • Application closing date:
  • Decision date:

Role definition

  • Business problem:
  • First-90-day outcomes:
  • Essential capabilities:
  • Trainable capabilities:
  • Genuine progression gates:

Screening

  • Knockout questions:
  • CV scorecard criteria:
  • Score threshold or shortlist rule:
  • Human-review trigger:
  • Reviewer:

Interview

  • Interview format:
  • Core questions:
  • Follow-up rules:
  • Rubric:
  • Candidate AI disclosure:
  • Accommodation route:
  • Interviewers:

Communications

  • Application confirmation:
  • Screening invitation:
  • Reminder:
  • Submission confirmation:
  • Progress update:
  • Outcome message:

Decision record

  • Evidence supporting selection:
  • Unresolved risks:
  • Human overrides:
  • Eligibility process completed separately:
  • Candidate outcome communication completed:
  • Lessons for next process:

Final check

  • The same criteria will be applied to every candidate.
  • Eligibility is separate from capability scoring.
  • The candidate experience is clear.
  • Human review is available.
  • The decision date is realistic.
  • Data handling follows the applicable policy.