Privacy Policy

Last Updated: 30 July 2026

Welcome to HireMike.

HireMike is operated by Inprod Solutions Pty Ltd ("HireMike", "we", "our", or "us"), an Australian company governed by the laws of Victoria, Australia.

This Privacy Policy explains how HireMike collects, uses, stores, discloses, and protects personal information when you use the HireMike platform and related services available through HireMike.

If you have any privacy-related questions or concerns, please contact: privacy@inprod.io

1. Scope of This Policy

This Privacy Policy applies to:

  • Employers using the HireMike platform
  • Job applicants and candidates participating in recruitment processes through HireMike
  • Visitors to the HireMike website

HireMike is an AI-assisted recruitment screening platform designed to help employers manage early-stage recruitment processes.

2. Information We Collect

Employer Information

We may collect:

  • Name
  • Business name
  • Email address
  • Phone number
  • Billing information
  • Connected calendar account information
  • Recruitment and hiring workflow data
  • Notes, comments, and candidate assessments created within the platform

Candidate Information

When a candidate applies for a role through HireMike, we may collect:

  • Name
  • Email address
  • Phone number
  • Resume/CV information
  • Employment history
  • Qualifications and certifications
  • Responses to application questions
  • Video interview recordings
  • Audio recordings
  • Interview transcripts
  • AI-generated assessments and scoring data

Technical & Usage Information

We may automatically collect:

  • IP address
  • Device information
  • Browser type
  • Session information
  • Cookies and usage analytics
  • Platform interaction data

3. AI Processing & Automated Analysis

HireMike uses artificial intelligence systems to assist employers during recruitment processes.

This includes:

  • CV parsing and structured data extraction
  • Candidate scoring against employer-defined criteria
  • AI-generated interview summaries
  • AI-assisted interview conversations
  • Interview transcription and analysis
  • Identification of potential inconsistencies or notable responses

Important:

  • HireMike is a decision-support tool only
  • Final hiring decisions are always made by human employers
  • AI-generated assessments may contain inaccuracies or limitations
  • Employers are responsible for reviewing all candidate information before making employment decisions

HireMike does not use facial recognition, biometric profiling, or demographic analysis as part of candidate scoring.

Candidates are informed before any AI screening interview begins that:

  • The interview is conducted using AI systems
  • The interview will be recorded
  • Audio, video, and transcript data will be processed and stored
  • AI systems will analyse responses for recruitment assessment purposes

Candidates must provide explicit consent before proceeding with an interview.

5. How We Use Personal Information

We use personal information to:

  • Provide and operate the HireMike platform
  • Facilitate recruitment and candidate screening
  • Conduct AI-assisted interviews
  • Generate interview transcripts and assessments
  • Schedule interviews and calendar events
  • Send recruitment-related communications
  • Process payments
  • Improve platform functionality and security
  • Provide customer support
  • Send product updates and newsletters
  • Meet legal and regulatory obligations

6. Cookies, Analytics & Tracking

HireMike uses cookies and similar technologies for:

  • Authentication and session management
  • Platform functionality
  • Usage analytics
  • Performance monitoring
  • Advertising and remarketing

We use third-party analytics providers including:

Users may disable cookies through their browser settings, although some platform functionality may be affected.

Advertising and remarketing activities use website and cookie-based analytics data only. We never use data obtained from Google APIs (including Google Calendar or Google Sign-In data) for advertising or remarketing. See Section 8 (Google User Data).

7. Third-Party Service Providers

HireMike uses trusted third-party providers to operate the platform, including:

These providers may process personal information on our behalf subject to their own privacy and security obligations.

8. Google User Data

When you connect your Google Calendar, or sign in with Google, HireMike accesses certain data from your Google Account through Google APIs. This section describes that access in accordance with the Google API Services User Data Policy.

What we access

With your permission, HireMike requests the following Google Calendar scopes:

  • See your calendars (https://www.googleapis.com/auth/calendar.readonly) — to read your events' busy and free times so we only offer interview slots when you are actually available, and to avoid double-booking.
  • View and edit events (https://www.googleapis.com/auth/calendar.events) — to create, update, and cancel interview bookings on your calendar on your behalf.

If you sign in with Google, we also receive your basic profile information (name and email address) via the standard openid, email, and profile scopes in order to create and authenticate your HireMike account.

How we use it

Google Calendar data is used solely to provide the HireMike interview-scheduling features described above. We do not use it for advertising or remarketing, and we do not sell it.

How we store it

Access is authorised using OAuth tokens, which are encrypted at rest on our infrastructure (hosted with Hetzner Cloud in the United States). Availability and booking data are processed by our self-hosted scheduling service and retained only as long as needed to provide the scheduling feature.

How we share it

We do not transfer your Google user data to third parties except as necessary to provide the scheduling feature, to comply with applicable law, or in connection with a merger or acquisition under equivalent protections. Google user data is never used for advertising, and is not subject to human review except with your explicit consent, for security purposes, or to comply with applicable law.

How to revoke access

You can disconnect Google Calendar at any time in your HireMike account settings under Calendar → Integrations. You can also review or revoke HireMike's access directly in your Google Account at myaccount.google.com/permissions. When you disconnect, we delete the stored OAuth tokens and stop accessing your calendar.

Limited Use

HireMike's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

9. International Data Transfers

While HireMike primarily serves Australian users, our platform infrastructure is hosted in the United States, and personal information is stored and processed there. Our AI and other technology service providers also process data in the United States. By using HireMike, users acknowledge that personal information will be transferred to and processed outside Australia. We take reasonable steps to ensure overseas service providers implement appropriate security protections.

10. Data Storage & Security

HireMike implements technical and organisational safeguards designed to protect personal information.

Security measures include:

  • Encryption in transit using TLS
  • Encryption at rest
  • Access controls and authentication protections
  • Monitoring and logging systems
  • Secure cloud infrastructure practices

HireMike is designed with security principles aligned with SOC 2 security practices; however, SOC 2 certification may not currently be maintained unless explicitly stated elsewhere by HireMike.

No system can guarantee absolute security, and users acknowledge that internet-based services inherently carry some risk.

11. Data Retention

Candidate Data

Candidate records are retained for up to 12 months after a recruitment process is completed, unless the employer configures a shorter period or requests earlier deletion.

Employer Accounts

Employer account data is generally retained for 30 days following account cancellation before deletion.

Where an employer account is terminated or cancelled, all data associated with that account — including candidate records — is deleted within 30 days, regardless of the 12-month period above.

Backups & Logs

System backups and logs are generally retained for up to 30 days. We may retain certain information longer where required for legal, regulatory, fraud prevention, dispute resolution, or security purposes.

12. Access, Correction & Deletion Requests

Users may request:

  • Access to their personal information
  • Correction of inaccurate information
  • Deletion of personal information

Requests should be submitted to: privacy@inprod.io

We may require identity verification before processing requests.

13. Marketing Communications

HireMike may send:

  • Product updates
  • Platform announcements
  • Newsletters
  • Service-related communications

Users may unsubscribe from marketing communications at any time using unsubscribe links provided in emails. Operational or service-related communications may still be sent where necessary.

14. Children's Privacy

HireMike is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18.

The HireMike platform or website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of third-party services.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updated versions will be published on the HireMike website with a revised "Last Updated" date. Continued use of HireMike after changes take effect constitutes acceptance of the updated policy.

17. Contact Information

Privacy enquiries, complaints, and requests should be directed to:

privacy@inprod.io

Operated by:

Inprod Solutions Pty Ltd Governed by the laws of Victoria, Australia.