Privacy Policy

Last Updated: 27 May 2026

Welcome to HireMike.

HireMike is operated by Inprod Solutions Pty Ltd ("HireMike", "we", "our", or "us"), an Australian company governed by the laws of Victoria, Australia.

This Privacy Policy explains how HireMike collects, uses, stores, discloses, and protects personal information when you use the HireMike platform and related services available through HireMike.

If you have any privacy-related questions or concerns, please contact: privacy@inprod.io

1. Scope of This Policy

This Privacy Policy applies to:

  • Employers using the HireMike platform
  • Job applicants and candidates participating in recruitment processes through HireMike
  • Visitors to the HireMike website

HireMike is an AI-assisted recruitment screening platform designed to help employers manage early-stage recruitment processes.

2. Information We Collect

Employer Information

We may collect:

  • Name
  • Business name
  • Email address
  • Phone number
  • Billing information
  • Connected calendar account information
  • Recruitment and hiring workflow data
  • Notes, comments, and candidate assessments created within the platform

Candidate Information

When a candidate applies for a role through HireMike, we may collect:

  • Name
  • Email address
  • Phone number
  • Resume/CV information
  • Employment history
  • Qualifications and certifications
  • Responses to application questions
  • Video interview recordings
  • Audio recordings
  • Interview transcripts
  • AI-generated assessments and scoring data

Technical & Usage Information

We may automatically collect:

  • IP address
  • Device information
  • Browser type
  • Session information
  • Cookies and usage analytics
  • Platform interaction data

3. AI Processing & Automated Analysis

HireMike uses artificial intelligence systems to assist employers during recruitment processes.

This includes:

  • CV parsing and structured data extraction
  • Candidate scoring against employer-defined criteria
  • AI-generated interview summaries
  • AI-assisted interview conversations
  • Interview transcription and analysis
  • Identification of potential inconsistencies or notable responses

Important:

  • HireMike is a decision-support tool only
  • Final hiring decisions are always made by human employers
  • AI-generated assessments may contain inaccuracies or limitations
  • Employers are responsible for reviewing all candidate information before making employment decisions

HireMike does not use facial recognition, biometric profiling, or demographic analysis as part of candidate scoring.

Candidates are informed before any AI screening interview begins that:

  • The interview is conducted using AI systems
  • The interview will be recorded
  • Audio, video, and transcript data will be processed and stored
  • AI systems will analyse responses for recruitment assessment purposes

Candidates must provide explicit consent before proceeding with an interview.

5. How We Use Personal Information

We use personal information to:

  • Provide and operate the HireMike platform
  • Facilitate recruitment and candidate screening
  • Conduct AI-assisted interviews
  • Generate interview transcripts and assessments
  • Schedule interviews and calendar events
  • Send recruitment-related communications
  • Process payments
  • Improve platform functionality and security
  • Provide customer support
  • Send product updates and newsletters
  • Meet legal and regulatory obligations

6. Cookies, Analytics & Tracking

HireMike uses cookies and similar technologies for:

  • Authentication and session management
  • Platform functionality
  • Usage analytics
  • Performance monitoring
  • Advertising and remarketing

We use third-party analytics providers including:

Users may disable cookies through their browser settings, although some platform functionality may be affected.

7. Third-Party Service Providers

HireMike uses trusted third-party providers to operate the platform, including:

These providers may process personal information on our behalf subject to their own privacy and security obligations.

8. International Data Transfers

While HireMike primarily operates for Australian users, some data may be processed in the United States through our technology and AI service providers. By using HireMike, users acknowledge that personal information may be transferred outside Australia. We take reasonable steps to ensure overseas service providers implement appropriate security protections.

9. Data Storage & Security

HireMike implements technical and organisational safeguards designed to protect personal information.

Security measures include:

  • Encryption in transit using TLS
  • Encryption at rest
  • Access controls and authentication protections
  • Monitoring and logging systems
  • Secure cloud infrastructure practices

HireMike is designed with security principles aligned with SOC 2 security practices; however, SOC 2 certification may not currently be maintained unless explicitly stated elsewhere by HireMike.

No system can guarantee absolute security, and users acknowledge that internet-based services inherently carry some risk.

10. Data Retention

Candidate Data

Candidate records are generally retained for 12 months after a recruitment process is completed unless extended by the employer.

Employer Accounts

Employer account data is generally retained for 30 days following account cancellation before deletion.

Backups & Logs

System backups and logs are generally retained for up to 30 days. We may retain certain information longer where required for legal, regulatory, fraud prevention, dispute resolution, or security purposes.

11. Access, Correction & Deletion Requests

Users may request:

  • Access to their personal information
  • Correction of inaccurate information
  • Deletion of personal information

Requests should be submitted to: privacy@inprod.io

We may require identity verification before processing requests.

12. Marketing Communications

HireMike may send:

  • Product updates
  • Platform announcements
  • Newsletters
  • Service-related communications

Users may unsubscribe from marketing communications at any time using unsubscribe links provided in emails. Operational or service-related communications may still be sent where necessary.

13. Children's Privacy

HireMike is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18.

The HireMike platform or website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of third-party services.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updated versions will be published on the HireMike website with a revised "Last Updated" date. Continued use of HireMike after changes take effect constitutes acceptance of the updated policy.

16. Contact Information

Privacy enquiries, complaints, and requests should be directed to:

privacy@inprod.io

Operated by:

Inprod Solutions Pty Ltd Governed by the laws of Victoria, Australia.